PropertyManager360 is in early access for UK landlords and letting agents. Join the waitlist →
Built for UK landlords, agents and portfolio owners

The complete operating system for your property portfolio.

Manage tenancies, compliance, maintenance, utilities, smart access and CCTV from one modern dashboard. Give tenants a clean portal for readings, PIN codes and GDPR requests. Stay audit-ready without the spreadsheets.

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UK GDPR and ICO guidance aligned Gas Safety, EICR, EPC tracking Multi-tenant SaaS on Cloudflare
app.propmgr360.com / dashboard
PropertyManager360 dashboard overview
Why PropertyManager360

Managing UK property shouldn’t require ten different tools.

Most landlords and small agents juggle spreadsheets for rent, a separate diary for gas safety certificates, WhatsApp groups for contractors, a forgotten folder for EPCs, and no clear log for who has a key, code or camera access.

PropertyManager360 consolidates that sprawl into a single platform that understands UK regulation — so certificates renew on time, deposits are documented, void periods don’t leak utility spend, and CCTV stays on the right side of the ICO.

One platform, ten modules

Everything that runs a letting, in one place.

Each module is built from the ground up for UK letting workflows and shares a single source of truth on properties, people and documents.

Properties & Units

Single homes, HMOs and blocks with unit-level tracking for rent, occupancy and condition.

Tenants & Tenancies

Joint and sole tenancies with lifecycle tracking, right-to-rent docs and renewal reminders.

Compliance

Gas Safety, EICR, EPC, PAT, legionella, smoke and CO alarm tracking with expiry-based alerts.

Maintenance

Work orders, contractor assignment, photo and video evidence, audit trail per ticket.

Finance & Ledger

Rent ledger, expenses, arrears tracking and exportable statements per property or landlord.

Utilities & Meters

Supplier accounts, meter readings, void-period consumption and supplier changeover notifications.

Access & Smart Locks

Time-boxed PIN codes, contractor one-time access, smart lock integrations and full audit of every entry.

CCTV & GDPR

Camera register, disclosure log, tenant acknowledgements, SAR workflow and retention scheduling.

Tenant Portal

Mobile-first portal for readings, PIN reveal, maintenance requests, messaging and privacy controls.

Compliance, automated

UK-specific certificates, tracked the way regulators expect.

PropertyManager360 is built around the obligations a UK landlord actually has, not a generic US-first PM tool. Expiries, document retention and tenant disclosure are first-class.

  • Gas Safety Record (CP12) — annual renewal, served to tenants on new tenancy.
  • EICR — 5-year electrical safety inspection tracking with engineer and cert log.
  • EPC — Energy Performance rating with MEES minimum-E flag on let properties.
  • Smoke & CO alarms — log tests at tenancy start per the 2022 amendments.
  • Legionella & PAT — risk assessments and appliance tests attached per unit.
  • How to Rent — track delivery of the current edition at move-in.
Compliance overview
12 properties
Gas Safety Valid
Up to date
Next expiry in 47 days
EICR Due soon
2 properties
Expiring in under 60 days
EPC MEES ok
All rated E+
Minimum standard met on all lets
Alarm tests Logged
Every move-in
Evidence retained per tenancy
Illustrative UI — values shown are example configurations, not customer data.
PropertyManager360 utilities and meter-reading workflow
Utilities & voids

Stop losing money between tenancies.

Void periods are where utility bills silently accumulate. PropertyManager360 tracks the supplier on each meter, captures readings from your tenants via the portal, and flags the moment a supply becomes a landlord liability.

  • Per-meter supplier, MPAN / MPRN, tariff and account number.
  • Tenants submit opening and closing readings from their phone.
  • Void detection and supplier-changeover notification log.
  • Council tax liability flag during void periods.
Access & CCTV

Know exactly who has a key, a code, or camera footage.

PropertyManager360 treats access and surveillance as first-class domains with their own audit trail — because the ICO, and your tenants, will expect you to be able to answer for both.

Time-boxed PIN codes

Generate contractor or viewing codes valid only within a window. Tenants reveal their code in the portal with a 10-second auto-hide for shoulder-surfing safety.

Smart lock provisioning

Integrations push codes directly to supported smart locks, and every entry event writes to a tamper-evident access log.

CCTV camera register

Per-camera purpose, retention period and lawful basis — the basics the ICO’s video surveillance guidance asks you to document.

SARs & disclosure log

Tenants can raise a Subject Access Request from the portal. Every disclosure of footage (to police, contractors, insurers) is recorded with reason and recipient.

For landlords & agents

The dashboard your ops team actually wants to open.

  • Portfolio overview of occupancy, arrears and certificate expiries.
  • Work orders with photo evidence and contractor invoicing.
  • Role-based access for owners, admins and maintenance staff.
  • Document vault with R2-backed storage and audit log.
Request a walkthrough →
For tenants

A clean portal that respects your time and your data.

  • Submit meter readings from your phone in seconds.
  • Reveal your entry PIN on demand, hidden again automatically.
  • Raise maintenance requests with photos and track status.
  • Acknowledge CCTV disclosures and file Subject Access Requests.
See the tenant experience →
Platform & security

Built on the Cloudflare edge, designed for UK data protection.

PropertyManager360 runs on Cloudflare Workers, D1 and R2 — serverless infrastructure with a global footprint and no servers for you or us to patch.

Multi-tenant isolation

Every record carries an organisation ID enforced at the query layer. Portfolios cannot read each other, by construction.

Full audit log

Create, update and delete actions across tenancies, documents, codes and CCTV disclosures are recorded with actor, timestamp and payload.

Encrypted document vault

Certificates, tenancy agreements and maintenance evidence stored in Cloudflare R2 with signed-URL access and retention controls.

JWT + role-based access

Owners, admins, staff and contractors receive least-privilege roles scoped to their organisation.

UK GDPR alignment

Designed around ICO guidance for CCTV, disclosures and Subject Access Requests — with tenant-facing workflows built in.

Transactional email

Move-in, reading reminders, certificate expiry and incident notifications delivered through Cloudflare Email Routing.

Pricing

Simple, per-property pricing. No per-module upsells.

Early-access plans are available for a limited cohort while we work closely with founding customers. Final published pricing will appear here at general availability.

Starter

For individual landlords

Contact us

Early-access pricing — based on portfolio size

  • ✓ Up to 10 units
  • ✓ Core modules & compliance tracking
  • ✓ Tenant portal
  • ✓ Email support
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Most relevant

Pro

For portfolio landlords & small agents

Contact us

Tiered by unit count, all modules included

  • ✓ Unlimited staff seats
  • ✓ Smart lock & CCTV modules
  • ✓ SAR workflow & disclosure log
  • ✓ Priority support
Get early access

Scale

For multi-office agencies

Contact us

Volume pricing, onboarding support, SLAs

  • ✓ Dedicated onboarding
  • ✓ Data migration assistance
  • ✓ Custom roles and approval flows
  • ✓ Uptime & response-time SLAs
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FAQ

Questions we get asked

Who is PropertyManager360 built for?

UK landlords with a handful to several hundred units, and small-to-mid letting agencies that want a single modern platform instead of a stack of disconnected tools and spreadsheets.

Is my data stored in the UK?

PropertyManager360 runs on Cloudflare’s global edge network. Application data lives in Cloudflare D1 and documents in Cloudflare R2. We will publish our data processing addendum and current data location controls ahead of general availability.

Can I import from a spreadsheet or another tool?

Yes. Early-access customers get hands-on help moving properties, tenancies and certificate history in from spreadsheets or existing platforms.

Does it handle HMOs and student lets?

HMOs and unit-level tenancies are modelled natively. A property can have multiple units, each with its own tenancy, ledger, meters and access codes.

How does PropertyManager360 help with CCTV compliance?

We provide a per-camera register, a structured disclosure log, tenant-facing acknowledgement of CCTV presence, and a workflow for handling Subject Access Requests and retention — the areas the ICO’s surveillance guidance expects operators to document.

When will it be generally available?

We are onboarding a limited cohort of early-access customers now. Join the waitlist to be notified of GA and to lock in founding-customer pricing.

Ready to run your portfolio from one place?

Join the PropertyManager360 waitlist. We’ll be in touch with an onboarding slot and early-access pricing.

We’ll only use your email to reach out about early access. No marketing lists.